SUP 5252.232-9402 INVOICING AND PAYMENT (WAWF) INSTRUCTIONS (April 2008). Insert the following clause in solicitations and contracts when DFARS 252.232-7003 is incorporated and Wide Area Workflow-Receipt and Acceptance (WAWF-RA) is the electronic form of submission of payment requests and receiving reports. The contracting officer will complete all applicable blocks in the routing table column and part (d) of the clause base on contracting officer notes and information provided by the requiring/funding activity.

SUP 5252.232-9402 INVOICING AND PAYMENT (WAWF) INSTRUCTIONS (April 2008)

• (a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow --Receipt and Acceptance (WAWF):
  1. The vendor shall have their cage code activated by calling 866-618-5988. Once activated, the vendor shall self-register at the web site https:llwawf.eb.mil. Vendor training is available on the Internet at http://www.wawftraining.com. Additional support can be obtained by calling the NAVY WAWF Assistance Line: 1-800-559-WAWF (9293).
  2. WAWF Vendor "Quick Reference" Guides are located at the following web site: http://www.acquisition.naVY.mil/navyaos/contentiview/full/3521.
  3. Select the invoice type within WAWF as spec"ified below. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Total limit for each file is not to exceed 2MB. Multiple attachments are allowed.
• (b) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact within the time limits described therein before filing request for conciliation with the Joint Committee and then request for appellate authority under the clause of this contract entitled Disputes to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation.

  	Routing Table	Contracting Officer Notes
  WAWF Invoice Type		--Select 2-in-1 for FFP Services Only. --Select Combo for Supplies, or Supplies AND FFP Services. --Select Cost Voucher for all Cost Type Contracts. If none of the above applies, please call 1BOO-559-WAWF (9293).
  Contract Number		-(Enter Contract Number)
  Delivery Order Number		-(Enter DO Number)
  Issuing Office DODAAC		-(Enter DODAAC of the activity issuing the contract.)
  Admin Office DODAAC		-(Enter Contract Admin Office DODAAC)
  Inspector DODAAC		-(Enter Inspector DODAAC (plus extension if applicable, or leave blank)
  Ship To DoDAAC		-(Enter DODAAC (plus extension if applicable)
  DODAAC (Cost Voucher)
  Acceptance At Other		-(Enter Other Acceptance Address if different from above (plus extension if applicable)
  Local Processing Office		-(Enter LPO DODAAC (Local Admin) (plus extension if applicable) or leave blank
  DCAA Office DODAAC		-(Enter DCAA Office DODAAC when Applicable) -Check on DCAA website: www.dcaa.mil
  Paying Office DODAAC		-(Enter Paying Office DODAAC Located on Contract)
  Acceptor/COR Email i Address		-(Enter the Acceptor Email address for this Contract if applicable)

  
  
  
• (c) Contractors approved by DCAA for direct billing will not process vouchers through DCAA, but may submit directly to DFAS. Vendors MUST still provide a copy of the invoice and any applicable documentation that supports payment to the Acceptor/Contracting Officer's Representative (COR) if applicable. Additionally, a copy of the invoice(s) and attachment(s) at time of submission in WAWF must also be provided to each point of contact identified in section (d) of this clause by email. If the invoice and/or receiving report are delivered in the email as an attachment it must be provided as a .PDF, Microsoft Office product or other mutually agreed upon form between the Contracting Officer and vendor.
• (d) For each invoice / cost voucher submitted for payment, the contractor shall include the following email addresses for the WAWF automated invoice notification to the following points of contact:

  Name	Email	Phone	Role